Media and Photography Consent Policy

Parent to Parent (P2P) sometimes takes photos and videos at events and activities. This Policy explains how we use images, how we get your permission, and your rights around photos and videos.
P2P is committed to respecting the dignity, privacy and autonomy of every person we work with. We will never take a photo or video of you without your permission.

Last updated: July 2026

Your Rights

You have the right to decide whether your photo is taken or used. This means:

  • You decide whether P2P can take and use photos or videos of you. You can say no at any time, for any reason.
  • If you choose not to be photographed, this will never affect the supports or services you receive from P2P.
  • You can withdraw your consent at any time. We will stop using your image and remove it from our materials where possible.
  • You can ask a family member, carer, or advocate to help you make a decision about consent.

 

For children under 18, or adults where a guardian has legal authority, consent must be given by the parent or guardian, as well as, where possible, the person themselves.

How We Must Use Your Image

If you give consent, P2P may use photos or videos of you for:

  • Our website to show our community, events and services
  • Social media, for example, Facebook, Instagram and LinkedIn posts about P2P activities
  • Newsletters and publications, for example, our monthly newsletter, annual report, and other P2P publications.
  • Presentations and events, for example, slide presentations, conference materials and at Expos.
  • Promotional materials, for example, brochures, flyers, etc.
  • Media and publicity, for example, news stories or media coverage about P2P - with your agreement

 

We will always tell you clearly what your image will be used for before you give consent. We will not use your image for any other purpose without asking you again.

What We Will Not Do

  • We will never take or use a photo or video of you without your consent
  • We will never share your image with a third party without your specific permission
  • We will never use your image in a way that could embarrass, demean, or disrespect you
  • We will never use your image to identify you alongside your disability or health information without your specific consent
  • We will never pressure or coerce anyone into giving consent
  • We will never take photos or videos in private spaces such as bathrooms, change rooms, or bedrooms

 

How We Get Your Permission

Here is how the process works:

  • Before asking for consent, we explain the types of things that the photo or video could be used for.
  • We ask you to complete a consent form. An Easy Read version of the consent form is available for anyone who would find that helpful.
  • We will never rush you. You can take as much time as you need, ask questions, or speak to someone you trust before deciding to give permission.
  • We keep a copy of your consent form securely in line with our Privacy Policy.

 

Changing Your Mind

You can withdraw your consent at any time by contacting us. Once you withdraw consent, we will:

  • stop using your image in new materials immediately
  • remove your image from our website and social media as soon as practicable
  • make reasonable efforts to remove your image from existing publications and materials

Please note that we may not always be able to retrieve images already shared publicly by third parties, such as media organisations. We will do everything reasonably within our power to remove your image.

How We Store Images

Photos and videos are stored securely in line with P2P's Privacy Policy. Images are only used by authorised P2P staff. 

We do not sell or provide images to third parties for commercial purposes.

Our Privacy Policy has more information about how P2P collects, stores, and protects personal information.

Get in touch

Parent to Parent Association Qld Inc

5 Daniel Street, Nambour QLD 4560

1800 777 723 | info@p2pqld.org.au | Monday to Friday, 9am – 4pm